Submit your thesis
Review your document
Thesis Formatting Guidelines
Revisit the Thesis Formatting Guidelines to ensure that the thesis you are submitting meets all the requirements.
Submit your final copy
Make sure that the thesis you are submitting is the final and defended copy.
Submit thesis and required documents to FGS
Ensure that all of the required thesis forms have been printed and submitted to the Faculty of Graduate Studies (FGS) Office before submitting your thesis to The Vault.
It is recommended that you submit the forms in person so that any omissions or corrections to the forms can be made at that time.
Submission deadline and times
Your deadline is the date set by your program to meet all degree requirements OR is the Fee payment deadline if you wish to avoid paying fees for the following term.
Completed thesis forms must be received no later than 4:00 p.m. on the day of the deadline.
Electronic submission to The Vault must be done by 11:59 p.m. on the same day. You will not be able to access the Graduate Studies – the Vault collection within Prism until your forms have been received and access is granted.
Copyright permission and ethics approval
Please ensure that you have obtained permission for the use of all copyrighted materials in your thesis and accompanying files.
Copyright permission letters must be submitted along with your thesis forms to FGS and included in your thesis document.
- See Library Copyright Guidelines for more information.
Ethics approval forms must be submitted to FGS if your research involves human or animal subjects. Do not include the documents in your thesis file.
Delaying the public release of your thesis
As a publicly funded research university, all thesis and dissertations become available to the public after a student has graduated. If you intend to apply for a patent or need to delay the release of your thesis to the public, submit a withold application with the supporting documents along with your thesis.
- See our page on Thesis Witholds for more information
Forms for thesis submission
Mandatory forms
- Thesis Submission Cover Sheet
- Thesis Title page - as it appears in your thesis
- Thesis Approval Form
- Notice of Completion for Thesis-based students
If applicable
- Thesis Withhold
- Ethics approval
- Copyright permissions with signatures
Electronic thesis submission
Online thesis submission to The Vault
Review your thesis
Review your thesis and make sure all corrections approved by your examining committee are complete and that your final document complies with the formatting requirements outlined in the Thesis Formatting Guidelines.
No changes can be made to your thesis once it has been submitted.
Submit your thesis
Read the Electronic Thesis Submission Manual and submit your thesis to the Graduate Studies – The Vault collection within the UCalgary PRISM repository.
Your thesis will be added to the approval queue and reviewed by FGS. If your thesis is not rejected for further corrections, you will receive an email confirming that your thesis has been approved and archived in The Vault.
Please note that this process takes 5-7 business days and your thesis will not be available to public until the week after convocation.
- Go to The Vault
Submitting your thesis to ProQuest (optional)
UCalgary's collaboration with ProQuest offers the ability to submit your thesis online. You can read more about ProQuest and its theses repository here:
Click here to start your submission.
Technical issues: If you have any problems with your submission, please contact the ProQuest Support Centre.
Questions? Contact Grad Studies
We can help with questions related to your registration, fees, awards, thesis submission and examinations.