Submit your thesis

Thesis Formatting Guidelines

Revisit the Thesis Formatting Guidelines to ensure that the thesis you are submitting meets all the requirements.

Submit your final copy

Make sure that the thesis you are submitting is the final and defended copy.

Ensure that all of the required thesis forms have been printed and submitted to the Faculty of Graduate Studies (FGS) Office before submitting your thesis to The Vault.

Due to COVID-19, we are unable to accept thesis forms in person. Please submit your final thesis forms by email to thesis@ucalgary.ca. Please log in with your UCalgary login prior to submitting your forms so that you can be set up with access to the Vault.

Submission deadline and times

Your deadline is the date set by your program to meet all degree requirements OR is the Fee payment deadline if you wish to avoid paying fees for the following term.

Completed thesis forms must be received no later than 4:00 p.m. on the day of the deadline.

Electronic submission to The Vault must be done by 11:59 p.m. on the same day. You will not be able to access the Graduate Studies – the Vault collection within Prism until your forms have been received and access is granted.

Delaying the public release of your thesis

As a publicly funded research university, all thesis and dissertations become available to the public after a student has graduated. If you intend to apply for a patent or need to delay the release of your thesis to the public, submit a withhold application with the supporting documents along with your thesis.

See our page on Thesis Withholds for more information

Forms for thesis submission

Mandatory forms

Thesis Submission Cover Sheet
Thesis Title page - as it appears in your thesis
Thesis Approval Form
Notice of Completion for Thesis-based students

If applicable

Thesis Withhold
Copyright permissions with signatures

Online thesis submission to The Vault

Review your thesis

Review your thesis and make sure all corrections approved by your examining committee are complete and that your final document complies with the formatting requirements outlined in the Thesis Formatting Guidelines.

No changes can be made to your thesis once it has been submitted.

Submit your thesis

Read the Electronic Thesis Submission Manual and submit your thesis to the Graduate Studies – The Vault collection within the UCalgary PRISM repository.

Your thesis will be added to the approval queue and reviewed by FGS. If your thesis is not rejected for further corrections, you will receive an email confirming that your thesis has been approved and archived in The Vault.

Please note that this process takes 5-7 business days and your thesis will not be available to public until the week after convocation.

Go to The Vault

Submitting your thesis to ProQuest (optional)

UCalgary's collaboration with ProQuest offers the ability to submit your thesis online. You can read more about ProQuest and its theses repository here:

Click here to start your submission.

Technical issues: If you have any problems with your submission, please contact the ProQuest Support Centre.