COVID-19 Information for graduate students
Campus Community Needs Assessment Survey
The University of Calgary is maintaining a Campus Community Needs Assessment survey for members of our community affected by the COVID-19 situation. Information entered in this survey will be used to match you with a UCalgary volunteer if necessary. If you require financial, mental health, physical, social or any other kind of support, access the survey below.
Refer to this page for up-to-date information affecting UCalgary graduate students
Updated March 25, 2020
Effective Sunday, March 22 all faculty, staff and graduate students who can perform their work from home should do so, until further notice. Only those that are performing functions that require them to be on site should work on campus.
Practice self-care and community care in accordance with guidelines from the World Health Organization and Alberta Health Services. Monitor the university’s COVID-19 page.
University supports are available to you via remote service delivery.
The Faculty of Graduate Studies remains operational to ensure students are supported and scholarship funds are paid. Remote advising is available. Contact FGS by:
Updated March 21
Keep in mind the following WfH practices.
- Designate a home space and establish a daily work schedule.
- Take clearly defined breaks.
- Communicate your work schedule clearly to people staying with you at home.
- Make yourself accessible via Skype, Zoom, or telephone.
- Make sure your connection is safe and secure.
- In consultation with your supervisor, make sure you have transferred or have remote access to appropriate resources from your study or research spaces on campus. Please ensure that you have transferred all resources by the end of Monday, March 23.
- Ensure IT supports are in place to access data/resources.
- Ensure any data or information related to your research is safely stored and not easily accessed by others.
- When WfH, you must be more aware of not isolating yourself and try to keep personal interactions with fellow students, friends, and family.
- Ensure you have up-to-date contact information for your research group and supervisor.
As you are aware, courses have moved to an online format; this includes graduate courses. Contact your program or course coordinator if you require additional information on course format and access.
Updated March 21
It is essential to maintain communication with your supervisor so that you both have a clear understanding of expectations for how your academic and research plans will proceed.
We strongly encourage that you and your supervisor review FGS Guidelines for Effective Remote Supervision. In brief:
- Establish a telecommunications plan with your supervisor that clarifies how and when you will connect, and by what means.
- Discuss your research plan with your supervisor, taking into consideration guidance from the office of the vice president, research (VPR) available on the COVID-19 VPR information page.
- Do not plan to initiate any new experiments unless they are designated as Critical Research. Refer to the COVID-19 VPR information page for more information, and consult with your supervisor to discuss any research plans.
- Discuss how you can continue to make academic progress, and set reasonable goals and expectations.
Updated March 21
Refer to the following directive from the office of the VPR to understand how your research is affected by the COVID situation: Identifying critical on-campus research, research infrastructure, and services.
Discuss a research plan with your supervisor who will be operating under guidelines available on the COVID-19 VPR information page. These guidelines provide up-to-date information on how the university is adapting research operations to the COVID situation. You will find:
- Guidance for all researchers
- Guidance for specific types of research (wet lab, dry lab, clinical and community-based)
- Information on human ethics
- Information on contracts and grants
Candidacy and thesis exams will follow new, temporary FGS Guidelines for Remote Oral Exams. Work with your supervisor and program to ensure that appropriate arrangements are made for any upcoming oral exams.
Also, please be aware that as a one-time exception, if you have a successful candidacy examination up to the end of day Friday May 8, you are eligible to have your fees changed to a continuing rate.
Please submit your final thesis forms by email to email@example.com. Please log in at www.prism.ucalgary.ca/login with your UCalgary login prior to submitting your forms so that you can be set up with access to the Vault.
If you are facing a COVID-19 related delay in submitting your thesis, please contact your Graduate Program Officer.
It is understood that this global crisis is likely to delay or significantly change your academic and research plans.
- Please be assured that these unprecedented interruptions will be considered by your program and FGS in the evaluation of academic progress and milestone expectations.
- As long as you remain registered as a graduate student, you can expect continued mentorship from your supervisor and uninterrupted funding and scholarship payments (as outlined in your letter of offer/scholarship terms if applicable).
If you are a GAT, please communicate with your students about accommodating office hours or appointments remotely. Do not continue to offer in-person meetings or office hours.
There may be a need for additional GATs to help with the transition to remote delivery and grading of university courses for the remainder of the Winter 2020 term. Please keep an eye on future communications coming from your program/faculty/department on upcoming GAT opportunities.
- University of Calgary information on COVID-19
- Information on preparing to work remotely
- COVID-19 VPR information page (research guidelines provided by the office of the vice-president, research)
- Identifying critical on-campus research, research infrastructure, and services
- FGS Guidelines for Effective Remote Supervision
- FGS Guidelines for Remote Oral Exams
- International Student Services COVID-19 FAQ
- UCalgary Zoom remote meeting resources